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Home Host a Drive Planning a Successful Drive

Host a Drive

Your company, school, church or organization can help save lives. By holding blood drives at your site, you can make blood donation convenient and provide essential support to patients right here in your community.

Most of us will need a blood transfusion at some point in our lives. That means that you, your family, and your peers would need the support of volunteer blood donors. By sponsoring a blood donation program at your site, you and your group can help save lives.

Planning a Successful Drive Print E-mail

1. Get the full support of your organization

Announce your appointment as the blood drive coordinator. If possible, get and circulate a letter from your top executive that encourages your staff or members to support the drive.

2. Develop a working relationship with your Blood Bank representative

We’re here to help you. Your representative can provide valuable information and resources to help make your drive successful.

3. Work together to establish realistic goals for your organization

Your representative will assist you in setting a participation goal based on a percentage of employees or members in your organization.

4. Determine what type of blood drive is best suited for your organization

Blood drives come in all shapes and sizes. Choose the right one for your organization based on “Your Blood Drive Options” above.

5. Schedule blood drive dates

Work with your representative to select the dates and times that are convenient for you and will help us meet Hawaii’s blood supply needs.

6. Develop a recruitment strategy

Assemble a committee of volunteers or representatives from different departments to assist with planning, publicity, recruitment, refreshments and other drive-day logistics.

7. Spread the word

Educate employees or members on the need for blood and how it affects everyone. Consider the following when publicizing your blood drive:

• Post flyers.
• Make announcements at departmental meetings.
• Put articles in your internal newsletter.
• Schedule presentations to different departments.
• Include blood drive information with paychecks.
• Use social media utilities like Facebook, Twitter and MySpace.
• Make it fun.

8. Sign Them up

By making personal contact with everyone, you can increase the success of your drive. This can be achieved in person, or by e-mail, phone calls, short visits, and through sign-up tables positioned in well-trafficked areas.

• Schedule the appropriate number of donors per 15 minutes as determined with your representative.
• Post signage that tracks your goal and updates the number of appointments.
• Send updated appointment sign-up sheets by fax three weeks, two weeks and one week before the drive.

9. Remind donors

Remind donors of their appointment times via phone, reminder cards, or e-mail.

10. Thank donors

Make donors feel appreciated for helping to save up to three lives.
 

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